Find your way around

nexxus keeps the same layout on every page. The menu sits on the left, the page in the middle, and the AI Assistant’s column on the right, ready whenever you open it. Once you know where these three are, every module works the same way.

This page walks the screen from left to right, lists every entry of the menu, and ends with the keyboard shortcuts. What you see depends on your role: nexxus only shows entries you may open, so a colleague’s menu may be shorter or longer than yours.

/dokumente

The menu on the left, the page in the middle, the AI Assistant and the bell at the top right.

The screen at a glance

Left

• Area railSix coloured areas, plus the bell, who is active, and your avatar with profile, settings and help
• Area menuSections and entries of the area you picked

The page

Lists, records, your files, the dashboard

• Title
• Tabs
• Actions

Right

• AI AssistantOne column for the whole app, knows which page you are on

Above the page sit the way to the page, at the left, the search, in the middle, and the AI Assistant's button, at the right. On a phone the search and the assistant move into a header bar.

• The area rail on the far left shows the seven areas as coloured chips: Start, Organisation, ISMS, Documents, Website, AI, and Administration at the bottom. Hover over an area or click it to see its entries. About Organisation (for each area) shows a one-line description.
• The area menu next to it lists the sections and entries of the chosen area. Some entries are groups, for example Partners or Billing: the group appears once in the menu, and its lists appear as titles at the top of the page, where you switch between them.
• The logo button at the top collapses and expands the menu (Collapse navigation, Expand navigation). nexxus remembers your choice for your account, on every device. Collapsed, the area rail stays: point at an area and a window with all its entries opens beside it. After a click on the area it stays open until you pick a page, click beside it or press Esc.
• At the bottom of the rail: the bell, who else is active, and your avatar. Behind the avatar are your profile, the colour mode, help and the version. The speech bubble at the bottom of the menu, Give feedback, opens your organisation’s feedback form in a new tab, if an admin has set its address under AdministrationOperationsSystem configuration, section Feedback.
• Above the page: at the left the way to the page (for example Administration › Users & access › Users), the search field in the middle (Search everything …); and, at the right, the button with the assistant’s name, AI Assistant. The page’s title stands below.
• On a phone (up to 640 pixels wide), a header bar appears with the button that opens the menu, the search as a magnifier and the AI Assistant. The menu opens below it.
• A simpler menu: an admin can give everyone, or a single role, the simple menu instead: one column with every page under quiet headings and no area rail. Each heading folds its section with a click (see Main menu). If the menu is light and your organisation has its own logo, the expanded menu shows it at full size at the top.
• Focus zones: in the third style, a badge sits at the top of the menu. There you switch between Everything, the whole menu, and zones such as “LIMS” or “CRM” that show only their areas and pages. Create own zone builds a zone from pages of the menu that only you see. The dashboard shows the same zones as tiles under Your focus zones. A link never switches the zone; if the page lies outside, the top of the page says not in this focus zone. More in Focus zones.
• Lists beside the page: the chat shows its channels and direct messages in a bar to the left of the conversation; Hide sidebar hides it. From 15 entries it offers Jump to …, and a group with more than 50 entries shows the rest with Show all. When the chat belongs to your focus zone, the list stands in the menu instead.
• Outside production, the menu shows the name of the environment at the bottom, so a test system is not mistaken for the real one.

The seven areas and their entries

Each table lists the entries in the order of the menu, with the address in your browser. Entries marked admins are only visible to administrators. An admin can switch whole areas off for the tenant (see Areas); their entries then disappear for everyone. The AI Assistant cannot be switched off, so the area AI stays. The tables show the order nexxus comes with. If an admin rearranged the menu in the setup (see Main menu), entries may sit elsewhere for you, under another name or as their own icon in the rail.

Start

Entry	Route	What you find there
Dashboard	/dashboard	Your start page. Tiles you arrange yourself. See Build your dashboard.
Desk (badge Alpha)	/schreibtisch	Your tasks, your AI avatars and the AI Assistant at one table.
Workspace	/workspace	Boards with tasks, as Kanban or list, and My tasks.
Apps	/dms-apps	The apps of your tenant: small apps whose documents live in Files. See Apps.

Organisation

Section › group	Entry	Route	What you find there
Time › Time tracking	Monthly timesheets	/monthlyTimesheet	Your months with their status and actual against target hours, each with its timesheet as a PDF. Provisional until the month is approved.
Time › Time tracking	Toggl sync	/togglSyncLog	Time entries taken over from Toggl. Admins.
Time › Absence	Vacation requests	/vacationRequest	Request leave and follow your requests.
Time › Absence	Public holidays	/holiday	Holidays per region. They lower the target hours of the month.
Business › Partners	Customers	/partner/customers	Customers with branches and contacts.
Business › Partners	Suppliers	/partner/suppliers	Suppliers with branches and contacts.
Business	Projects	/project	Projects with assignments, rates and links.
Business › Billing	Invoices	/invoice	Invoices with positions, as PDF with ZUGFeRD.
Business › Billing	Contingents	/contingentAgreement	Hour contingents agreed with customers. A monthly run creates draft invoices.
Business › Billing	Credit accounts	/creditAccount	Credit accounts and their transactions.
Business › Billing	Billing roles	/billingRole	The lines under which hours appear on an invoice, with their levels.

ISMS

Entry	Route	What you find there
Compliance programmes	/ismsProgram	One programme per framework (ISO 27001, NIS2): every requirement with its status up to the audit, and the Statement of Applicability.
Assets	/ismsAsset	What needs protecting: systems, data, locations, with their protection needs.
Risks	/ismsRisk	Risks to your assets, assessed and with their handling.
Risk assessments	/ismsRiskAssessment	Runs through the risk register. Completing one freezes its state.
Measures	/ismsMeasure	Technical and organisational measures, their executions and evidence.
Declaration campaigns	/declarationCampaign	Rounds in which people confirm a version of a policy.
Self-declarations	/ismsDeclaration	Your own declarations in these rounds.
Security incidents	/ismsIncident	Report and handle incidents, with the assessment, reports to the authorities and their deadlines. If you may only report, you see your own reports here.
Risk method	/ismsRiskMethod	What the four levels of likelihood and impact mean, and from which score a risk turns yellow or red.

Documents

Entry	Route	What you find there
Files	/dokumente	Documents and folders with shares, versions, attributes and previews. See Files.

Website

Entry	Route	What you find there
Content	/content	The entries of your website in a folder tree, with draft, published state and translations. See What’s in the box.
Blocks	/content-blocks	The content types and blocks with their fields.
Media	/content-assets	Images and files for the content.
Delivery	/content-delivery	The tokens your website uses to fetch its content, the languages, and the webhook that rebuilds the website after publishing.

AI

Section	Entry	Route	What you find there
Work with AI	AI sessions	/ai	Your conversations with the AI Assistant, on a full page.
Work with AI	Knowledge	/ai-knowledge	Knowledge entries the AI Assistant finds and adds to from conversations.
Work with AI	Skill Management	/ai-skills	Reusable instructions for the AI Assistant, with files and shares.
Work with AI	Schedules	/ai-schedules	Tasks the AI Assistant runs on a schedule or when an email arrives.
Work with AI	AI actions	/ai-actions	Everything the assistant can change in nexxus. Admins.
Set up AI	Connectors	/plugins	Tools, integrations and skills the assistant can use.
Set up AI	Avatars	/ai-avatare	AI colleagues with their own name, purpose and memory.
Set up AI	AI Providers	/ai-providers	Language model providers and their models. See Connect your AI.
Set up AI	Vector Viewer	/vectorViewer	A look into the search index. Admins.
Set up AI	MCP overview	/ai-mcp	Every tool source of the assistant, with state, tools and usage. Admins.
Set up AI	AI usage	/ai-usage	What the AI costs, by session, person, skill, model and origin. Admins.

Administration

Section › group	Entry	Route	What you find there
Users & access	Users	/user	Accounts, invitations and the roles of each person. Admins.
Users & access	Access Roles	/accessRoles	Roles and their permissions. See Roles and permissions.
Company › Tenants	Tenants	/tenants	Your tenant and its own companies. Admins.
Company › Company structure	Own companies	/own-companies	Your legal entities, as they appear on invoices.
Company › Company structure	Business Units	/businessUnits	Your organisation chart. Files can be shared with a unit.
Company › Company structure	Teams	/team	Teams with their lead.
Company	Work schedules	/workSchedule	Weekly hours as templates or per person.
Content & automation › Content	System Mails	/system-mails	The templates of the emails nexxus sends.
Content & automation › Content	Text Blocks	/textBlock	Reusable texts.
Content & automation › Content	Tags	/tags	Tags for records.
Content & automation › Forms	Forms	/form	Forms you build yourself.
Content & automation › Forms	Field templates	/form-field-template	Reusable fields for forms.
Content & automation › Forms	Categories	/form-category	Labels to group forms by.
Content & automation › Forms	Records	/form-record	Filled-in forms.
Content & automation	Mailboxes	/mailboxes	Incoming mailboxes. Their attachments can be filed in Files. Admins.
Operations › Logs	Event logs	/eventLogs	Events of the application. Admins.
Operations › Logs	Audit Log	/auditLogs	Who changed which field, with old and new value. Admins.
Operations › Logs	App Logs	/appLog	Technical log of the application. Admins.
Operations › Maintenance	Cron Jobs	/cronJob	Background jobs, each switched on or off. Admins.
Operations › Maintenance	Migrations	/migrations	Upgrade tasks per version. Admins.
Operations › Maintenance	Email delivery	/emails	The emails nexxus sent.
Operations	Modules	/modules	The built-in modules with version and changelog. See What’s in the box. Admins.
Operations	Setup	/einrichtung	The steps of the setup, each as a form. See First run. Admins.
Operations	System configuration	/system-config	Settings of the tenant: default language, Microsoft sign-in, files, embeddings, desk, AI costs, two-factor rule. Admins.

Two pages have no menu entry: your profile at /profil (from the avatar menu) and the full list of notifications at /benachrichtigungen (from the bell).

Who sees which entries

Every entry has a permission that opens it. nexxus checks it twice: the menu only shows what you may open, and the page itself refuses anyone without the permission and sends them to the dashboard. Two pages are open to everyone who is signed in: the dashboard and your own profile.

Some entries open with either of two permissions. Monthly timesheets, for example, opens with the permission for your own months, and shows every employee’s months to those who also have the management permission. The full list of permissions is in Roles and permissions.

Search the menu and pin entries

• Menu search: the search field above the page (Search everything …) looks through every entry of every area, not only the open one, and finds records too (see the next section). Each menu hit names its area.
• Pins: point at an entry you use often and click the pin that appears beside it (Pin, Unpin). Pinned pages appear in the area Start below Dashboard and Desk. Your pins are stored with your account and follow you to other devices.

The menu search looks through every area, not only the open one.

Pinned pages appear below Dashboard and Desk.

Search everything with Ctrl+K

Press Ctrl+K (Windows, Linux) or ⌘K (Mac) on any page, or click the search field above the page. The search window opens right at the field.

• Without typing, it says what it searches: the menu entries and everything the application knows.
• When you type, it shows matching menu entries (Menu) and records grouped by type: partners (by name and number), projects (by designation, number and description), documents (by name and description), knowledge entries (by name, content and category), users (by user name, name and email) and tenants (by name). Under All it shows up to three hits per type; the chip of a type shows all of them. A record whose ID matches exactly comes first.
• Use the arrow keys to move, Enter to open, Esc to close.

Projects only appear if you may read projects, documents only if they are shared with you, and knowledge entries only if you can see them. Partners, users and tenants are found by everyone in the tenant; opening one still needs the permission for that page.

Ctrl+K or ⌘K opens it on any page.

The assistant column

Click AI Assistant at the top right (tooltip Open or close AI Assistant) to open the assistant next to the page you are on. There is one column for the whole app: the conversation stays when you move to another page, and each page tells the AI Assistant what you are looking at.

• Drag the left edge of the column to change its width (Drag to resize, double-click to reset). The width is saved with your account.
• The first time you open it, a welcome window explains what the AI Assistant can do. It appears once per person.
• Ctrl+Shift+E (Mac: ⌘+Shift+E) or the button Show in the input area lets you mark a part of the page for the AI Assistant to look at.
• If your assistant has another name, the button shows that name. An admin sets it during the first run.

Everything about working with the AI Assistant is in Work with the AI Assistant.

The bell

The bell at the bottom of the menu counts your unread notifications. Click it to see them, with the tabs All and Unread, a search, Mark all as read, and per notification Mark as read, Mark as unread or Remove. Show all opens the full list. Settings leads to the notification settings in your profile, where you choose per type whether it appears in the bell and whether you also get an email.

Under Rules in your profile you set up notifications of your own: pick a source you may read, set conditions, and choose whether every new match notifies you or only a certain number of matches. A match arrives in the bell and, if the rule says so, by email, at once or in the digest. Nobody else sees your rules, administrators included.

The bell shows what others share with you, what they ask of you and what your schedules report.

Who else is active

The button with the people icon at the bottom of the menu, next to the bell, shows a quiet dot when colleagues are active. Click it for the list Active now: each person with the page they are on and when they were last active (just now, 5 min ago). If nobody else is there, it says Nobody else is active right now.

Your avatar: profile, settings and help

Click your avatar at the bottom of the rail to open a window. Your name and My profile are at the top, three groups below:

• Security and API tokens go straight to these tabs of your profile.
• Dark mode or Light mode switches the colour mode. The choice is stored in your browser and applies to all open tabs at once. The colour of the menu is the same for everyone; an admin sets it in the setup (see Welcome).
• Show hint texts switches help mode on, Hide hint texts switches it off. The row only appears on pages with explanations.
• What’s new shows the release notes of the latest versions. A version you have not read yet shows as a dot on your avatar and the badge New on the row.
• Sign out asks Do you really want to sign out? before it signs you out.

At the very bottom is the version of nexxus, and in brackets the build of the interface, for example “Version 0.13.0 (112)”. Give both numbers when you report a problem.

My profile opens /profil with the tabs Profile, Notifications, Rules, Security, API tokens, Connected accounts, a tab for your own AI Assistant, Phone, AI clients and Activity.

Help mode

With help on, short explanations appear as speech bubbles under fields and sections. Help switches itself off when you go to another page, so it does not cover the next one. Inside dialogs the explanations are always shown.

Change the language

nexxus speaks German, English and Polish. Each person picks their own language:

1. Open My profile from your avatar. The tab Profile opens.
2. In the section Language, choose Interface language: Deutsch, English or Polski.

The message Language changed. confirms it. The language applies on every device you are signed in on. Emails and messages from the server are only available in German so far. Modules you install bring their own texts: where a module has none in your language, you see its English ones, else its German ones.

In the same tab, the section Main menu has Style, which picks how the menu looks for you: Areas, Simple, Focus zones or As set up, the way the administration set it up for everyone. Pages and permissions stay the same.

As long as you have not chosen a language, nexxus uses the default language of your tenant, and so does the sign-in page. An administrator sets it under AdministrationOperationsSystem configuration, section Language, field Default language. Without a default, the language is German. Your own choice always wins over the default.

Banners you may see

• No connection to the server: the server is not responding. nexxus tries again by itself; Try again checks right away.
• No internet connection: your device is offline. Saving resumes once the connection is back.
• Connection restored: all good again.
• Signed in as a person, in red at the foot of the menu: an admin is working in another person’s name, for support. The box names the person, shows with Ends in when it expires and offers Back to the admin’s own account. A red frame then runs around the whole window.

Keyboard shortcuts

Where	Keys	What it does
Everywhere	Ctrl+K / ⌘K	Global search
Everywhere	Ctrl+Shift+E / ⌘+Shift+E	Mark something on the page for the AI Assistant
Global search	↑ ↓, Enter, Esc	Move, open, close
Main menu, collapsed	↑ ↓ in the rail, → or Enter, ↑ ↓ Home End in the window, ← or Esc	Choose an area, open its window, walk the entries, back to the area
Assistant column, on its edge	Left and right arrow keys	Change the width step by step
Files, list	Del, or ⌘+Backspace / Ctrl+Backspace	Delete the selection
Files, list	F2	Rename
Files, list	⌘A / Ctrl+A	Select all
Files, list	Esc	Close menus
Files, document page	F	Full screen
Files, document page	Esc	Leave full screen
Files, document page	F2	Rename
Files, preview	Left and right arrow keys	Previous or next file
Dashboard, edit mode	Enter or Space, arrows, Enter, Esc	Lift a tile, choose a place, drop it, cancel

Next steps

Build your dashboardArrange tiles, add key figures and set the start page for everyone.

FilesFolders or attributes, versions, shares and the AI Assistant's search.

What's in the boxEvery built-in module, where it lives and which area switches it.