Academy

The Academy is the training inside nexxus. A course leads level by level through lessons and quizzes, for example a course on your internal processes for new colleagues, built from the documents you already have. The next level opens only when the quizzes of the previous one are passed, and the answers give each person a score per competency.

Courses come out of a conversation with the AI Assistant: it researches your sources and proposes the course, and you review it before anyone else sees it. While people learn, it explains the units, gives examples and quizzes them.

Before you start

• The Academy is under StartAcademy (address /academy), next to Workspace and Apps.
• Your tenant needs the area Apps & workspace. An administrator switches it on under AdministrationOperationsSetup in the step Areas. When it is off, Academy, Workspace and Apps are all missing.
• To create courses in conversation and to ask questions while learning, the AI Assistant must be set up and you must be allowed to use it.

Four permissions decide what you can do in the Academy:

Permission	In the app	What it opens
academy.course.read	Academy: courses › Read (management)	The Academy page and all published courses
academy.enrollment.read	Academy: learning › Read (management)	Your own progress
academy.enrollment.write	Academy: learning › Write	Taking courses: completing lessons and answering quizzes
academy.course.write	Academy: courses › Write	Creating, changing and publishing courses, seeing drafts and solutions

Learners need the first three, authors the fourth as well. Administrators have all four. The role templates of the setup do not include them: for everyone else, an administrator adds them to a role under AdministrationUsers & accessAccess Roles.

How a course is built

A course names its competencies, meaning what people should be able to do afterwards, and consists of levels. Each level has a title, a goal and units of two kinds:

• A lesson is a text with a reading time and sources.
• A quiz asks questions with several answers to choose from. Each question belongs to a competency and has an explanation you see after answering. A quiz is passed from the mark it sets itself, usually 70 %.

Work through a course

1. Open StartAcademy. Under Courses you find every published course with its audience, number of units, duration and your progress. What you have not started yet shows Not started.

2. Click a course. The course page shows the levels with their units, along with Your progress and Competencies.

3. Open a lesson, read the text and click Read, continue. On a unit you have already completed, the button is called Next.

4. In a quiz, choose one answer per question and click Check answers. You see for each question whether it was right, with its explanation.

5. The result appears below the questions, for example Passed (from 70 %). or Not passed, 70 % needed. Read the explanations and try again. Try again restarts the quiz, Next goes to the next unit. After the last unit, Back to course returns to the course page.

6. Once all lessons are read and all quizzes passed, the course shows Course completed.

How levels and competencies count

• Levels: Level 1 is always open. Each further level opens as soon as all quizzes of the level before it are passed. A later, worse attempt never locks a level that has opened.
• Competencies: The score is the Share of correct answers in the latest attempt of each quiz. A new attempt can therefore lower it too.
• Who sees what: Each person sees progress and results for themselves only. The Academy has no overview of who completed which course.

Create a course with the AI Assistant

You need academy.course.write for this.

1. In the Academy, click Create course with AI Assistant. The AI Assistant opens.

2. Describe what your team should learn. It clarifies topic, audience, prior knowledge and depth, with at most three questions at once.

3. It researches your tenant’s sources and shows you an outline of competencies and levels. Then it waits for your agreement.

4. When you agree, it proposes the course on a confirmation card. Confirm the card. The course is created as a draft, for example with Course “Privacy in daily work” created as a draft.

5. Open the draft and go through the units in preview. There you see Preview of a draft: answers only count once the course is published.

6. If something should change, click Revise with AI Assistant and say what should be different.

7. Click Publish. nexxus checks that the course is complete and reports, the first time, Published as version 1.

Drafts are listed in the overview under Drafts, and only authors see them. You may save a half-finished draft; the check runs only when you publish.

The AI Assistant enters in each unit where the content comes from, and writes Allgemeinwissen (general knowledge) where it uses no source of your tenant. You find this in the unit under Sources. Its target for a course is 2 to 6 competencies and 2 to 5 levels, with 1 to 3 lessons per level and one quiz of 3 to 6 questions. Tell it if you need something else, this is no fixed limit.

Change a published course

Published courses are read-only. To change one:

1. Open the course and click Withdraw. nexxus reports Withdrawn. The course is a draft again. From now on only authors see it.

2. Change it with Revise with AI Assistant.

3. Click Publish. The version goes up by one.

Learners’ results stay when a course is withdrawn and carry the version they were earned on. They belong to the units: if a unit is replaced rather than changed, the result for it is lost. The AI Assistant therefore keeps the units that stay.

Learn with the AI Assistant

On the overview and the course page, Ask AI Assistant opens the conversation; on a unit the button is called Ask AI Assistant about this unit. It is the same AI Assistant as everywhere in nexxus, with one conversation across all three pages. It knows which unit you have open and offers questions such as Explain it more simply, Quiz me or Give me an example from our daily work.

In a quiz it gives hints, but no solution before you have answered. It does not record quiz results, only you do that. It acts with your permissions: without academy.course.write it creates no course.

What happens behind the scenes

• Quizzes are scored on the server. Correct answers and explanations leave it only with the result of your answer.
• Courses belong to a tenant. A course of another tenant opens only for a SUPERADMIN, not for an ADMIN.

When something goes wrong

Messages from the server exist in German only. Their meaning is in the right-hand column.

What you see	What it means
Academy is missing from the menu	You lack academy.course.read, or the area Apps & workspace is switched off. If Workspace and Apps are missing too, it is the area.
No courses yet	Nothing is published for you yet. With academy.course.write you can create the first course here.
The Academy could not be loaded.	The server did not answer. Reload the page.
Dieses Level ist noch gesperrt. Erst die Quizze des vorigen Levels bestehen.	This level is still locked: the previous level has a quiz that is not passed yet.
This unit does not exist in this course.	The link points to a unit the course no longer has. Open the course from the Academy.
Veröffentlichte Kurse sind schreibgeschützt. Zurückziehen, bearbeiten und neu veröffentlichen.	Published courses are read-only. Withdraw the course first, see above.
Der Kurs ist noch nicht vollständig	The course is not complete yet: publishing found gaps, the table below lists them.

The notes when publishing:

Note	What to do
Mindestens eine Kompetenz	The course names no competency.
Mindestens ein Level	The course has no level.
Level ohne Titel, Einheit ohne Titel	A title is missing.
Level ohne Einheiten	A level is empty.
Jedes Level braucht ein Quiz, sonst öffnet sich das nächste nie	Add a quiz to this level, otherwise the next one never opens.
Lerntext fehlt	A lesson has no text.
Quiz ohne Fragen, Frage ohne Text	A quiz has no questions, or a question has no text.
Unbekannte Kompetenz followed by its name	A question belongs to a competency the course does not name.

The quickest way to close these gaps is Revise with AI Assistant: tell it the note.

Next steps

Work with the AI AssistantHow conversations, confirmation cards and sources work.

PermissionsAll permissions, grouped by area as in the role editor.