Calendar

The calendar collects what has a date in nexxus and that you may see: public holidays, the team’s vacation and absences, your own appointments, and records of installed NXM modules that bring a date, such as deadlines or appointments with customers. You find it under StartCalendar, at /kalender.

Each source keeps its own rules. A vacation request stays a vacation request, a module’s record stays in its module, and the calendar shows them side by side. Your own appointments are the only entries that live in the calendar itself.

Before you start

• You need the permission Calendar › Use (calendar.use). Every role with employee rights has it. Without it the menu entry is missing.
• Holidays, vacation and absences appear while the area Absences is switched on for your tenant. Your own appointments work without it.
• A module’s records appear when the module is installed and active and you may read that kind of record.

Find your way around

Control	What it does
Today	Jumps back to today
Arrows Previous and Next	One week, day or month back or forward, depending on the view
Week, Day, Month, List	The view. Week and Day have a time grid with a row All day on top and a line at the current time. Month shows as many entries per day as fit and counts the rest, for example +2 more. List shows the days that have entries, one below the other.
Mine and All	Whose entries you see, see below
Everyone	Under All: pick people to see only their entries
Source chips	One chip per source, such as Holidays, Vacation, Absences and Appointments. A click hides the source, a second click shows it again.

Week view is the default. A click on a day’s heading, or on the date in the month, opens that day.

Mine and All

Mine shows what concerns you: your own appointments, your vacation and absences, the holidays, and module records that name you as one of their people (for example as the person responsible). All shows everything you may see, including the vacation and absences of your colleagues and module records without a person.

Under All you can narrow the calendar to some people with the field Everyone. Module sources without people are left out then, because none of their records belongs to a person.

Sickness is visible only to the person and to administrators, under All as well. The calendar shows its note to the person only.

Your own appointments

1. Click New appointment, click an empty spot in the calendar, or drag across a few slots to mark the time. A click in the time grid suggests one hour from the half hour you clicked, a click in the row All day or in the month the whole day.

2. The dialog New appointment opens. Enter a Title. Switch between All day and With times; with times, From and To take hours and minutes, such as 09:30. Start and End are the days.

3. Under Visibility, choose Private if colleagues should not see what the appointment is about: Others only see a busy block “Private appointment”. Visible to everyone is the default.

4. Add a Note if you like and click Save.

A click on one of your appointments opens it again as Edit appointment. Delete asks once more with Really delete? before it removes the appointment.

A click on any other entry shows what the calendar knows about it next to the entry: title, when, details and the calendar it belongs to. Where a page lies behind it that you may open, a button leads there: Open request for a vacation or sick leave request (your own, and those you decide on), Open time & vacation for an absence (administrators). A module record opens its record page straight away.

Your appointments are not absences. They do not count as time off and do not appear under Absences.

Move entries

Drag an entry with the mouse to another time or day. In the week and day view, drag its lower edge to change when it ends. Times snap to quarter hours. The calendar shows the entry at its new place right away and takes the saved version from the server; if the server says no, the entry goes back and a message tells you why.

With the keyboard, select an entry with Tab and press:

Keys	What happens
Alt + ← / →	One day earlier or later
Alt + ↑ / ↓	A quarter hour earlier or later (entries with times); a week in the month view (all-day entries)
Alt + Shift + ↑ / ↓	The end a quarter hour earlier or later
Enter or Space	Opens the entry

What you can move:

• Your own appointments and absence entries (such as training or home office), and as an administrator those of others. An administrator moves a colleague’s private appointment without seeing what it is about, and cannot open it.
• Module records, when the module allows it and you may edit that kind of record. When a record was changed by someone else since you opened the calendar, nexxus refuses the move with Der Eintrag wurde inzwischen geändert, er beginnt jetzt … (the entry was changed in the meantime and now starts at …) and the calendar shows its current state.
• Holidays and vacation stay where they are. A vacation request changes in the absences, where it is approved.

Dragging needs a mouse or a pen. On a touch screen, open the entry and change it in its dialog or record page.

On the dashboard

The tile Calendar lists your next entries of the coming two weeks: what Mine would show, starting with Today and Tomorrow, five of them, eight when the tile is three or four columns wide. A click on an entry opens the page behind it where you may open one (a module record, a vacation request, for administrators an absence), a click on anything else the calendar, as does Open calendar. The tile is part of the template Standard. See Build your dashboard.

With the AI Assistant

The AI Assistant reads your calendar for a period (up to 100 days), with Mine or All like the page. It can also create, change and delete your appointments and move entries. Each of these appears as a card in the conversation and happen only after you confirm, with the same checks as on the page. An open calendar page picks the change up by itself.

When something goes wrong

Message	What it means
The calendar could not be loaded.	The server did not answer. Load again tries once more.
The name of a source, then there are more entries than the calendar shows at once. A shorter period or a people filter shows them all.	A module source has more than 2000 entries in the period. Switch to the week or day view, or pick people under All.
The end lies before the start.	In the dialog, the end day or time comes before the start.
Time as HH:MM, e.g. 09:30.	A time in the dialog has the wrong format.

Next steps

Build your dashboardPut the calendar tile where you want it.

Calendar sources in modulesHow an NXM module shows its dated records in the calendar.